How to couple an email address with a topic

Target audience:
Users who want to link email addresses to topics for quick access via hyperlinks.

Core purpose/goal:
To explain how to couple an email address with a topic so users can open their default email client directly from the Description or Relationships screen.

Steps to couple an email address

1. In the Topics screen, select the topic you want to link to an email address.
2. Go to the Edit tab or right-click the topic.
3. Choose Couple Topic With > E-mail.
4. In the window that appears, enter the email address.
   
   • The application will automatically add mailto: when you test or confirm the link.
5. Click Test to open your default email application and verify the address.
6. Click OK to save the link.

Where the link appears

• Description screen:
  Hyperlinks to the topic will open the default email client with the address pre-filled.

• Relationships screen:
  The email address appears under the With What relationship category.
  Double-click the relationship to open a new email draft.

How to identify email address links

• From column: Displays External Files.
• Name column: Shows the full email address with mailto: prefix.
• You can also Edit Paths for email addresses if needed.

Important notes

• This feature is useful for linking contact points directly to topics.
• Make sure the email address is valid and accessible to intended users.
• Only one email address can be coupled per topic.