How to format paragraphs in the Description screen

Target audience:
Users editing content in the Description screen who want to structure and format text using paragraph settings.

Core purpose/goal:
To explain how to create and customize paragraphs in the Description screen, including alignment, indentation, spacing, and page breaks.

Key steps to include

Create a paragraph

• Press Enter to insert a hard return and start a new paragraph.
• To view formatting symbols (like paragraph marks), click ¶ on the Description toolbar or go to View > Description Screen Options > Options > ¶ Show/Hide.

Open paragraph settings

1. Place your cursor in the paragraph you want to format, or select multiple paragraphs.
2. Right-click and choose Paragraph from the context menu.

Some paragraph settings are also available on the Description toolbar. These are marked with an asterisk (*) below.

Indents and spacing tab

• Alignment*: Set horizontal alignment (left, center, right, justify).
• Outline level: Assign an outline level for structured documents.
• Indentation:
  • Left / Right: Set margins from the left or right edge.
  • Special / By: Indent the first line of the paragraph.
• Spacing*:
  • Before / After: Add vertical space before or after the paragraph.
  • Line spacing / At: Choose spacing between lines (single, 1.5, double).

Line and page breaks tab

• Keep lines together: Prevent automatic page breaks within a paragraph.
• Page break before: Force a page break before the selected paragraph.

Important notes

• Paragraph formatting helps improve readability and layout consistency.
• Use ¶ Show/Hide to reveal hidden formatting and troubleshoot layout issues.
• Toolbar shortcuts offer quick access to common paragraph settings.