Functions available to users and administrators in Mavim

Target audience

Users working with Mavim databases.
Administrators managing access and performing system-level tasks.

Purpose

This article provides an overview of the functions available to Users and Administrators in Mavim. It assumes:

No topic-level security restrictions are applied.
No licensing limitations exist.

Overview of permissions

The table below shows which functions are available to Users and Administrators:

(✔ = Available, ✖ = Not available)

	User	Administrator
Database
Open Database	✔	✔
Close Database	✔	✔

Mavim Database Manager
SQL Databases	✔	✔
- Create New Database	✔	✔
- Add Database to the List	✔	✔
- Copy and Convert Database	✔	✔
- Create Database from Template	✔	✔

Maintenance
- Show Database Properties	✔	✔
- Change Database Name	✔	✔
- Remove Database From List	✔	✔
- Check (and repair) Database	✔	✔
- Create Backup	✔	✔
- Add Back to the List	✔	✔

Publication
Create Mavim Portal Publication	✔	✔
Create Mavim SharePoint Publication	✔	✔
Create Word Publication	✔	✔
Create PDF Publication	✔	✔

Import
Import Version	✔	✔
Import Word Document	✔	✔
Import Visio Drawing	✔	✔
Import ✔ML Document	✔	✔
Import Mavim for Authors Document	✔	✔
Import SharePoint List	✔	✔
Import i-Navigator	✔	✔
Import TOPdesk Asset Management	✔	✔
Import Process Mining	✔	✔

Export
Export Version	✔	✔
Export XML Document	✔	✔
Export Excel	✔	✔
Export Mavim for Authors Document	✔	✔
Export SharePoint List	✔	✔
Export Project	✔	✔
Export Lifecycle Services	✔	✔

Version Management
Create Version	✔	✔
Distribution Lists	✔	✔
Distribution Centre	✔	✔

Topics
Create New Topic Lower	✔	✔
Create New Topic Above	✔	✔
Create New Topic Under	✔	✔
Delete Topic	✔	✔
Cut Topic	✔	✔
Copy Topic	✔	✔
Couple Copy Topic	✔	✔
Paste Topic
- Lower	✔	✔
- Above	✔	✔
- Under	✔	✔
Rename Topic	✔	✔
Change Topic Type	✔	✔
Edit Topic Properties	✔	✔
Create With What Relationship	✔	✔
Create Whereto Relationship	✔	✔
Create Wherefrom Relationship	✔	✔
Create Who Relationship	✔	✔
Create When Relationship	✔	✔
Create Where Relationship	✔	✔
Create Why Relationship	✔	✔
Add Revision Information	✔	✔
Edit Revision Information	✔	✔
Couple Topic with	✔	✔
- Internal File	✔	✔
- File	✔	✔
- Network File	✔	✔
- Network Location	✔	✔
- Internet Address	✔	✔
- E-mail	✔	✔
- SAP	✔	✔
- SharePoint	✔	✔
- M3	✔	✔
- Dynamics	✔	✔

Overview
Create Flowchart	✔	✔
Create Hierarchical Chart	✔	✔
Create Cross Function Flowchart	✔	✔
Create Relationship Network Chart	✔	✔
Create IDEF0 Chart	✔	✔
Create EPC Chart	✔	✔
Create Pronto Chart	✔	✔
Create Generic Chart	✔	✔
Create BPMN 2.0 Model	✔	✔
Create Archimate Chart	✔	✔
Create New Matrix	✔	✔
Create New Report	✔	✔

Clipboard
Cut	✔	✔
Couple Copy	✔	✔
Uncouple Copy	✔	✔
Copy	✔	✔
Delete	✔	✔
Select All	✔	✔

View
Overview Original/Coupled Copies	✔	✔

Find
Find	✔	✔
Replace	✔	✔

View Type
- Basic View	✔	✔
- Advanced View	✔	✔
- Custom View	✔	✔
- Save as Custom View	✔	✔

Application
Show/Hide Topics	✔	✔
Show/Hide Subtopics	✔	✔
Show/Hide Description	✔	✔
Show/Hide Fields	✔	✔
Show/Hide Relationships	✔	✔
Show/Hide History	✔	✔
Show/Hide Replace	✔	✔
Show/Hide Search	✔	✔
Show/Hide Favourites	✔	✔
Show/Hide Overview	✔	✔

Topic Screen
Show/Hide Relationship Categories	✔	✔
Show/Hide Objects	✔	✔
Show/Hide Recycle Bin	✔	✔
Show/Hide External References	✔	✔

Subtopics Screen
Show/Hide Order Number	✔	✔
Show/Hide Code	✔	✔
Show/Hide Name	✔	✔

Description Screen
Print Layout	✔	✔
Draft Layout	✔	✔
Simple Layout	✔	✔
Wrap Text	✔	✔
Show/Hide Horizontal Ruler	✔	✔
Show/Hide Vertical Ruler	✔	✔
Show/Hide Toolbars	✔	✔
Show/Hide ¶	✔	✔
Access Description Screen Options	✔	✔

Relationships Screen
Relationships Screen Options	✔	✔

Moving and Sorting
Move to First Position	✔	✔
Move Up	✔	✔
Move one level up	✔	✔
Move to Last Position	✔	✔
Move Down
Move one level down	✔	✔
Sort/Renumber	✔	✔

Go To
Home	✔	✔
Back	✔	✔
Forward	✔	✔
Favourites	✔	✔
- Add to Favourites	✔	✔
- Favourites	✔	✔
Go To	✔	✔
History	✔	✔

Review
Spelling	✔	✔
- Check Spelling as you type	✔	✔
- Spelling	✔	✔
Check Fields	✔	✔
Check Charts	✔	✔
Analyse	✔	✔
- Start Simulation Flowchart	✔	✔
- Start Simulation Cross Function Flowchart	✔	✔

Language
Change Application Language	✔	✔
Change Data Language	✔	✔

Web
Web Tools	✔	✔
- Manage Web Form Definitions	✔	✔
- Preview Comments Website	✔	✔
- Import Comments Websites	✔	✔
E✔ternal Connections Website	✔	✔
- SAP	✔	✔
- SharePoint	✔	✔
- M3	✔	✔
- Dynamics	✔	✔

Tools
Change Password	✔	✔
Synchronize	✔	✔
Mavim Manager General Options	✔	✔

Administrative Tools
Create Icon	✖	✔
Access Management	✖	✔
Database Log	✖	✔
Field Administration	✖	✔
Assign Field Sets	✖	✔
Administration Topic Type	✖	✔
Batch Configuration	✖	✔

Visio Administration
New Visio Stencil	✖	✔
- Flowchart	✖	✔
- Hierarchical Chart	✖	✔
- Relationship Network Chart	✖	✔
- IDEF0 Chart	✖	✔
- Cross Function Flowchart	✖	✔
- EPC Chart	✖	✔
Edit Visio Stencil	✖	✔
Create Visio Stencil	✖	✔
Edit Visio Solution	✖	✔

Window
New Window	✔	✔
Translate E✔plorer	✔	✔
Switch Windows	✔	✔

Window Layout
Tile Horizontally	✔	✔
Tile Vertically	✔	✔
Cascade	✔	✔

Modelling
Describe	✔	✔
- Cut Content	✔	✔
- Copy Content	✔	✔
- Paste Content	✔	✔
- Insert Picture	✔	✔
- Insert Hyperlink	✔	✔
- Save As	✔	✔
- Web Page Preview	✔	✔

Important notes

Administrative Tools are only available to Administrators.
Topic-level security and licensing may restrict some functions.
For details on creating administrators or managing users, see related articles:
- Administrator Management
- User Management
- Group Management