How to work with field values in the Fields screen

Target audience

Core purpose

Overview

• Left column: Field sets with an expanded list of fields.
• Right column: The value of each field.

How to enter field values

1. Click in the column to the right of the field name you want to edit.
2. Enter the value.
3. Press ENTER on your keyboard.

Special situations in field name and field value columns

• Field value <empty>
  If you see <empty> in the field value column, the field has not been defined yet. A field that appears empty actually contains a text of zero characters.
• * beside field name
  A star indicates a mandatory field. When creating a version, mandatory fields are checked for content. If any are empty, they must be completed before the version can be created. See Create Version.
• Field value is a dropdown list
  Some fields allow multiple values. This must be defined in the field set properties. See Set Field Properties.
• Field value visible but cannot be altered
  This occurs when the Read Only property is activated. See Set Field Properties.

Important notes

• No history is kept of entered values. Previous values cannot be viewed.

Modifying a field value

• Edit value: Modify or replace the existing value.
• Back to default: Reset the field to its initial value, as defined in Default value in field administration. See Set Field Properties.

Multiple values and multiple languages

• The number of values for each language is the same.
• Removing a value in one language removes it in all languages. A warning appears before deletion.
• Adding a new value gives other languages an empty value.

Hyperlink fields

1. Right-click the field value (URL).
2. Select Show.
3. A screen appears where you can see the URL and copy it to your clipboard. This is useful when the field value is based on a parameterized URL.